DegreeWorks FAQ
What is a DegreeWorks degree audit?
A DegreeWorks degree audit is a review of past (completed), current (in-progress in current semester) and planned (registered in future semester) coursework that provides information on completed and outstanding catalog requirements necessary to complete a degree/major/minor, including units needed to graduate and GPA information. The audit is divided into block requirements such as Degree, Common Course of Study (CCS) and Major Requirements. Each block works like a checklist that has boxes that are automatically checked when a requirement is met. Check the audit legend for more information.
Who can use/access DegreeWorks?
As of March 1, 2013, the DegreeWorks degree audit is available to students in the Class of 2016 and later. Advisors, faculty, and selected staff will also have access for the purpose of supporting your progress through your academic career.
Is my information confidential?
Yes. Like other processes you use through Banner Self Service, DegreeWorks is accessed through your secure login. Remember that your advisor, faculty, and authorized staff will be able to view the information contained in DegreeWorks.
How do I know what classes I need to take?
Your audit will outline courses needed to meet degree, major, minor, and/or area of emphasis requirements within each specific block. You may then use this information to discuss your plan with your academic advisor.
Can I register for classes in DegreeWorks?
No. Registration including prerequisite checks will continue to be handled through the Banner Self Service links for Registration.
How current will my information be in DegreeWorks?
The information in DegreeWorks is refreshed each night. Any changes made today (e.g., grade changes or classes added/dropped) will be seen in DegreeWorks tomorrow.
I think my audit is incorrect. What should I do?
Please ask your advisor for assistance. The first step is to clarify what information you believe is wrong. These are the most common problems and courses of action:
- My major is wrong on my audit.
If you have not officially changed your major, you will need to petition for the change to occur. If you believe you have already officially changed your major check with the Registrar or Dean of the College Office.
- The requirements for my major are wrong.
Look at the catalog term that appears on the major requirements block of the audit. According to our records this is the catalog (entry year for your class) that you are using to complete your major requirements. If you believe you should be using older or newer requirements, contact your department head and the Registrar’s Office.
- My transfer courses don’t appear in the right place.
If you are concerned about a transfer course that should be applying in the audit, contact your department head and the Registrar’s Office.
- Classes are not applying in the “right” place.
DegreeWorks uses a ‘best fit’ approach for meeting requirements so classes may apply to different sections as you take more courses. If you have further questions, please contact your advisor or the Registrar’s Office.
- My advisor or department head gave me permission to substitute a course, but it’s not showing on my audit.
Talk with your advisor/department head. A petition may be required before the substitution can be noted on your audit.
- My minor is missing from my audit.
If you have not officially declared your minor, you must petition for the minor to appear on your audit. If you believe you have already petitioned to add the minor check with the Registrar’s Office.
- My major requires me to complete a concentration, but it didn’t appear on the audit. What’s wrong?
The Registrar’s Office may not be aware of the concentration you are planning to complete. Have your advisor/department head contact the Registrar’s Office.
I’m pursuing two programs of study (dual degree or second AB major). How can I check the requirements of each?
- Dual Degree (AB + BS) – If you have a dual degree (AB + BS) on your record, you will see “Dual Degree= Yes” in your degree audit header. You can only view one degree at a time in a single window. Look at the degree information next to your name at the top of the screen. You’ll notice that the degree box has a drop-down arrow. Use this to select your second degree. Once you select it, an audit with the additional degree and major will display.
- Dual Degree (BS + BS) – If you have a dual degree (BS + BS) on your record, you will see “Dual Degree= Yes” in your degree audit header and both majors will be listed under “Majors.” Requirements for both programs of study will be displayed in a single audit.
- Second AB Major – If you have a second major on your record, you will see two majors listed under “Majors” in your degree audit header. Requirements for both programs of study will be displayed in a single audit.
I’m a double major, but only one appears on the audit.
Look at the header block on your audit. If only one major is listed, your records do not indicate that a second major has been declared. You should contact the Registrar’s Office.
I want to change my major. How can I see what would be required if I made this change?
You can use the “What If” option located under the degree audit header. Please be sure to select a Catalog year, Degree, and Major (optional fields include concentration, minor, and additional major). TIP! Select the Catalog year of your current program of study (displayed on your degree audit in the Degree block).
**What-if audits do not guarantee that you will be able to major in the area you select. If you decide you’d like to change your major, contact your current advisor and the department head of the new major.
Can my advisor see my What If scenario?
Since What If scenarios are not stored on DegreeWorks, your advisor can only see your results if the two of you work through a What If procedure together. You can also save a pdf version or print a copy to show your advisor.
Who should I contact if I still have questions or disagree with the audit?
Please contact your academic advisor or the Registrar’s Office.
I have been cleared for graduation, but DegreeWorks says that I haven’t completed all my requirements. Does this mean that I won’t be able to graduate?
Not necessarily. This can be a timing issue such as posting of grades, removal of incompletes, posting of transfer credit, etc. for the current term. If you have followed through on any requirements you were told to complete, you should still be on track for graduation. Contact your advisor and the Registrar’s Office as soon as possible.
Can I save or print my audit?
Yes. Click on the printer icon to either print or save as PDF.
How is my degree audit different from my transcript?
Your degree audit is a tool to provide you with academic information related to your degree progress. It displays courses required and completed in your degree program. Your transcript is your official academic record and provides a chronological list of courses completed and other academic information.
What does the Graduation Calculator show?
The Graduation Calculator will show what average you will need in your remaining credits to graduate with your desired GPA. The cumulative GPA excludes credit not taken at Lafayette or an affiliated program as noted in the College Catalog.
What does the Term Calculator show?
The Term Calculator option will show an estimate of your cumulative GPA with the selected grades in your current term courses.
Are the calculated GPAs from the GPA Calc tab guaranteed?
No. This is an estimate only.
What is a FERPA restriction?
FERPA is the Family Educational Rights and Privacy Act. More information about FERPA is located at http://registrar.lafayette.edu/ferpa/. Under the Act students can opt to restrict their educational records. To place or remove a restriction a student must contact the Registrar’s Office. FERPA restrictions do not apply to college personnel who need access to this information.